Coffee Break Automations
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Processes that run on their own
while you do something else.

A person reviews a process map, with the manual closed to one side.

Diagnosis

We look at the real process, not the one in the manual: where time is lost, who's involved and what it costs today.

We automate business processes with artificial intelligence. We design the flow, deploy it and measure it, so repetitive work stops passing through a person.

Write to us

What we do

Icono de un ciclo de automatización.

01

Pre-built automations

A catalogue of flows already built for the processes that repeat in almost any company: invoicing, lead management, syncing with the CRM. They go live in days, not months, because the groundwork is already done.

Icono de un producto digital.

02

Custom automations

When the process is specific to your business and doesn't match any catalogue, we design and integrate the flow from scratch, connecting the systems you already use and leaving human checkpoints where they're actually needed.

Icono de una lista de validación.

03

Technology exploration and validation

Before you invest, we test. We set up the testbed, define the metrics, and give you the evidence to decide whether a technology fits your specific case. A documented "not worth it," reached in time, is also a useful result.

Icono de un núcleo conectado a varios nodos.

04

Ideation workshops

Working sessions with your team to map processes, find where time leaks out, and prioritise what's worth automating first. You leave with a plan, not a slide deck.

Automation examples

Processes a person does today, over and over. Each example describes that manual work repeating in your team every week.

A conversation, a voice note and an analysis come together into a proposal.

Sales proposals

Generates the proposal from a conversation, a voice note and an analysis document. Replaces gathering those three sources and writing the document by hand.

Several social posts come out of a newspaper.

Social media content

Prepares posts based on what's happening in the industry. Replaces finding the news, interpreting it and writing each piece by hand.

The messages in an inbox are split apart, and one stays open as the reply.

Shared inbox

Classifies every message in the shared inbox and drafts the reply. Replaces reading, forwarding and answering one by one.

A magnifying glass matches the invoice, the order and the delivery note.

Supplier invoices

Matches the supplier invoice against the purchase order and the delivery note, and gets it ready to record. Replaces checking the three documents by hand.

A robot drafts the support reply from the manual.

First support reply

Classifies the ticket and drafts a first reply based on the product documentation. Replaces the initial read and the draft for each case.

A photo of a receipt turns into a line on an expense sheet.

Expense receipts

From a photo of a receipt, logs merchant, date and amount on the expense sheet. Replaces typing each receipt and balancing the sheet.

Around a table, the tasks from the meeting are handed out.

Meeting minutes

After the meeting, writes the summary and assigns the agreed tasks. Replaces writing the minutes and creating each task by hand.

From a date marked on a calendar, the payment reminders grow firmer.

Payment reminders

When an invoice is due, prepares the first notice and the following ones, firmer as time passes. Replaces writing each reminder by hand.

A person points at a panel of figures, and the periodic report comes out of it.

Periodic report

Every period, gathers the business figures and writes up what has changed. Replaces putting together the report and writing the interpretation by hand.

How we work

No project starts by picking the tool. It starts by understanding what the process costs today.

  1. A person reviews a process map, with the manual closed to one side.
    1

    Diagnosis

    We look at the real process, not the one in the manual: where time is lost, who's involved and what it costs today.

  2. A person carries on with their work while a robot trials a version in parallel.
    2

    Trial

    We build a measurable version and run it alongside the current process, without replacing it and without stopping anything.

  3. A person and a robot compare the results on a bar chart.
    3

    Measurement

    We compare against the starting point with numbers: time, cost and errors. Not impressions.

  4. A person explains the process to their team while the robot is already working.
    4

    Implementation

    We explain to your team how the process starts running: what we need from you, what to expect and when it kicks in.

What we use

We choose the tool based on the problem, not the other way round. Part of the work is researching what works best in each case, because the landscape changes every few months.

  • Make
  • n8n
  • In-house orchestration platform
  • Open-weight models
  • Own and cloud infrastructure
  • API, CRM and ERP integration
  • Data engineering

When it makes sense to call us

There's a task someone on your team repeats every day and no one has ever measured what it costs.

You want to bring AI into a process but you're not sure the quality will be good enough for your specific case.

You have tools that don't talk to each other and someone bridges them by copying data by hand.

You're about to buy or build a solution and would rather test it before committing the budget.

Who we are

Coffee Break Automations is a technology company based in Barcelona, specialised in automating business processes with artificial intelligence. We work with small teams, where a single person usually carries all the repetitive work of a process, and automating it has an immediate effect.

Una persona toma un café mientras un robot trabaja en el ordenador.

Let's talk

Tell us which process is eating your time. We'll get back to you with an initial assessment, no strings attached.

info@coffee-break.ai